MINUTES OF MEETING 33/2004
July 11, 2004
13:30 hours
Present:
Barney Louderback
Colin Collins
Egon Stahlhoefer
Elizabeth Oliveira
Etacir Manske
Marcio Melo
Sergio Costa
1. Reply from Celso Rossi with counterproposal to the Council
There was a discussion of the counterproposal from Celso Rossi and it was proposed that in response, an email should be sent to him saying that the Council accepts in part his proposal of June 10, as follows:
That the Club will receive a 25% commission on the sales by any one (Central, Fritz Louderback or Celso Rossi) of Patrimonial Titles or Residential Concessions.
That this commission will be paid first before any other payment in the case of installment sales.
That the Council does not accept the other proposals.
Unanimous vote in favor
2. Maintenance fee to be levied on unfinished building constructions
The Council is awaiting a contact between the Club Office and Kleber.
3. List of members in arrears
The Secretary provided a list of members in arrears. After examination the names it was decided that each case deserved special consideration and therefore the Council asked for a description of each debt at the next meeting. This matter remained open.
Next there was an analysis of the situation of the members in arrears and the current practice concerning their use of the Club. The Council was told that the Gate has a list of members in arrears. Anyone more than three months in arrears is allowed in by paying the usual day fee of R$10.00 per person and is sent to the Club Office to negotiate his debt. Such members are not allowed in as guests of another member.
The Coordinator agreed to send email to Fritz Louderback inquiring about Steve Zanelli -- whether he is a worker or a visitor. If the latter, he should pay the day fee.
It was decided that the Secretary should present an itemized list with the history of each member in arrears and that further discussion of the subject be deferred to the next meeting.
Unanimous vote in favor
4. Books from the Housecleaning Concession
The books for May and June 2004 were provided, showing positive net income. It was decided that a letter should be sent to the Fiscal Council asking them to check the accounts, and that after their approval the Deliberative Council would publish these numbers to allay member worries regarding the financial viability of this Concession.
Unanimous vote in favor
5. Gate Rules
Councilmember Márcio said that the document he prepared for the Council regarding gate rules should be regarded as a suggestion for what should be appear in a possible future Gate Rulebook.
It was decided that a committee should be formed to prepare such a Rulebook and that its members would be Eta, Egon, Marcio, Tereza and Kelli.
Unanimous vote in favor
6. Cleaning of Colina
The matter of debris in Colina was examined, in particular tree branches and the like in the residential area. It was proposed that Club employees would remove the piles of branches little by little, using wheelbarrows.
Unanimous vote in favor
7. Members in arrears still receiving monies from the Club without paying their debts
It was proposed that the Secretary would provide a list along the same
lines as in item (3) above.
Unanimous vote in favor
8. Letter form the Telephone Concession-holder
A letter from Marcelo, the telephone concession-holder, was read. The
general situation of the concession was discussed. It was decided that
Marcelo would be invited to a Council meeting to discuss the issue.
Unanimous vote in favor
9. Presence of nonmember children in the Club
As a clarification to the policy regarding the access of nonmember children to the Club, it was resolved that only the children of Club workers would be allowed in. The Club must quickly determine which member is sponsoring the presence of each child, and the child's parents must send a letter authorizing the sponsoring member to be in charge of the child.
Unanimous vote in favor
10. Examination of the electricity bill
There was a wide-ranging discussion including the question of the maintenance costs of the Club. It became clear that the total costs must be examined and a new calculation made, possibly leading to a collection among cabin holders.
It was decided that the Secretary would provide at the next meeting a categorized summary of Club expenses.
Unanimous vote in favor
The meeting ended at 17:00 hours.