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Mathematical Sciences Research Institute

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Receptionist (Non-exempt 40 hours per week)

MSRI is seeking a Receptionist for a non-exempt, 40 hours per week position. The Receptionist reports directly to the Program Manager and is the first administrative point of contact for all members and visitors to MSRI. They are responsible for creating a welcoming environment and enhancing our guest and scientific member experiences during their visits to MSRI. Additionally, they assist with various office responsibilities as part of the administrative team. The Receptionist position is essential to the operation of the Institute.

Job Duties and Responsibilities

  • Perform office reception and phone switchboard duties
  • Provide administrative support to members, workshop participants and staff
  • Generate check-in materials, distribute office keys and update members' database files
  • Attend to members requests and coordinate resolution with other staff as needed
  • Collect member and visitor documents and reimbursement paperwork
  • Assist visitors through the check out process: collecting keys, refunding key deposits and assuring that exit surveys have been completed.
  • Schedule seminars and email information to members
  • Make hotel reservations for guest speakers
  • Upload video information into national database
  • Prepare workshop materials such as badges, schedules, forms, posters etc.
  • Perform other general office projects, as requested

View full position description (PDF) for more information, including qualifications and compensation.

To apply: Please submit your intention to apply by email to personnel@msri.org using the subject line "MSRI Receptionist". Include as email attachments the following 4 items of information (in MS Word or Adobe Acrobat file format). Only complete applications will be considered.

  • Cover letter
  • Resume
  • Three business references
  • Date available